Automobiles
Faculty will need to register their vehicle on campus with Campus Safety via Eaglenet (search for “Vehicle Registration). Campus Safety is located in the Central Plant.
Faculty are expected to comply with all vehicle operation regulations. The campus speed limit is 15 miles per hour. All faculty members should be familiar with the Arkansas Motor Vehicle Responsibility Law regarding liability insurance.
Building and Facilities
Use of JBU buildings and facilities are controlled through advance scheduling. Approval to change a classroom assignment must be obtained from the registrar (ext 7493).
When unscheduled use is to be made of a building or facility, the person in charge should contact the Events Office (ext 7415 or 7416). The activities calendar, available online, should also be checked to avoid conflict with other groups.
Most instructional areas and facilities should be closed and locked by 6 p.m., Monday through Friday. Any use of such facilities by students after 5:30 p.m. or on weekends should be authorized specifically by the vice president for academic affairs or by the vice president of finance and administration. (See the section on Keys)
Building Maintenance
Requests for repair and other types of maintenance are to be made in writing and submitted to the director of facilities services (e-mail: workreq@jbu.edu). Such requests should not be taken directly to maintenance personnel. It is important that their time, equipment, and materials be used on a priority basis for maximum efficiency and economy.
Custodial services are provided on a limited basis for faculty offices. Requests for special custodial services should be made to the director of facilities services (ext. 7198).
Calendars
All JBU calendars are accessible via the website. Students and faculty can view upcoming events via Eaglenet. (Calendars Page)
Chemical Hygiene Plan
JBU’s Chemical Hygiene Plan (CHP) is a written program stating the policies, procedures and responsibilities that protect workers from the health hazards associated with the hazardous chemicals used at JBU. All faculty members are responsible for following the procedures outlined in the Chemical Hygiene Plan and encouraging students to do the same.
Computer Guidelines
Individuals who are granted network computing accounts or access to the computer labs at the university are granted such access as a privilege. Each user is expected to use accounts responsibly, within the university-approved educational, research, and/or administrative purposes for which such accounts are granted.
Family members or friends are not to use faculty and staff network accounts as these accounts may afford users access to confidential information or privileged services. Users are responsible for any use made of their computer accounts and should take advantage of protective measures such as passwords, account logoff, and other precautions against unauthorized access. Faculty are encouraged not to allow students to use their computers.
Faculty and staff members are expected to be regular consumers of the information technology provided by the university. This expectation includes regular usage of the university voice mail, email, public folders, and website for the communication of all university information.
Programs acquired outside the University should not be used on the university’s computer resources unless permission to use them has been granted by information technology services. Only information technology staff may place software onto the network or onto computer lab computers.
Users of microcomputer software owned by the university must agree to abide by the limitations included in the copyright and license agreements entered into with vendors. Furthermore, it is the user’s responsibility to be familiar with the specific copyright and licensing agreements for each product before using it. It is illegal to copy software.
The above list does not cover every situation pertaining to the proper use of on-campus computing resources, but it does suggest some of the responsibilities that employees accept if they choose to use the university’s computing resources or network access that the university provides. For concerns about student use of computing facilities, refer to the Student Handbook.
Credit Cards
JBU Credit Cards are assigned to college deans for business purposes only. Please check with your college administrative assistant if you have questions regarding the use of a JBU credit card and proper documentation. Other information can be found on Eaglenet under Accounting Services.
Fund-Raising Efforts
No off-campus fundraising effort should be instituted without the prior approval of, and in coordination with, the University Advancement Office. Any questions may be directed to the vice president of university advancement.
In particular, there is a well-established policy of not soliciting local individuals or businesses for student projects, unless approved first by university advancement. Too many requests from a variety of university-related groups lead to confusion and may cause frustration on the part of local businesses.
Efforts that focus on providing a service or product may be undertaken, but these activities should also be approved in advance by the University Advancement Office.
Parking Regulations
Parking regulations are enforced by campus safety officers. There is no charge to faculty for on-campus parking, although ticketing may result from parking in unauthorized spaces. All vehicles owned by faculty should carry a university faculty/staff parking decal, available from campus security (see the section on Automobiles). All parking areas on campus are marked according to purpose and availability; however, in most areas, individual spaces are not reserved.
Solicitors
Businesses or other organizations are not permitted to solicit students and employees on campus. Any violation should be reported to the vice president of student development or to the vice president for academic affairs. Outside solicitors must obtain clearance through the vice president of student development.
Student Assistants
Help is available to faculty members through student work arrangements. Each department should attempt to anticipate the extent of its needs for student workers and coordinate this through the college dean.
Student Complaints
About Faculty Persons
Recommended process for dealing with student complaints about faculty persons:
(This process applies to alleged violations of student’s rights such as unequal treatment, violation of grading procedures as stated in the course syllabus, disagreements over assigned course grade, disagreements over accommodations given, or other academic matters. See the Employee Handbook for the policy on “Harassment, including Sexual Harassment.”)
- Any student with a complaint about a faculty person should discuss the complaint first with that faculty person.
- If talking with the faculty person does not bring resolution, or if there is a reluctance to approach the faculty person, the student should meet with the appropriate college dean and present a concise, well thought out, statement of the problem and the desired resolution.
- Before officially considering the complaint the college dean will offer to meet with the student and the accused faculty person. If the student is unwilling to attend such a meeting, the college dean is at liberty to dismiss the complaint at that point.
- The dean of undergraduate studies, or any other administrator, faculty, or staff person, when approached by a student with a complaint against a faculty person, must advise the student to follow the procedure listed above.
- If the student consents to a meeting with the college dean and the faculty person, the complaint will be heard formally in that meeting. The college dean will be responsible for documenting the proceedings and outcome of the meeting in writing, and for keeping that documentation on file.
- The accused faculty person or the aggrieved student may request a second meeting within seven days to which both the faculty person and the student, within limits set by the college dean, may invite colleagues and students. The written documentation of the proceedings and outcome of this second meeting is the college dean’s responsibility as well.
- If the problem is not resolved to the satisfaction of either party, an appeal may be made to the dean of undergraduate studies.
- If the problem is still not resolved, a written appeal may be made to the vice president for academic affairs who is empowered to make the final decision and communicate the decision in writing to those involved.
- Any of the above-written documentation may be included in the accused faculty member’s file only after that person has reviewed the document.
About Academic Matters
Occasionally a student may wish to appeal an academic action such as a graduation requirement or a withdrawal penalty. Such appeals should be made in writing to the dean of undergraduate studies. In most cases the student should first request the support of his or her major advisor, department chair, or college dean.
Student Records
The permanent academic record of each student begins in the Admissions Office when the initial application is received. After first enrollment, the record of each student, present or past, is kept in the Registrar’s Office. These records are available for faculty inspection for purposes deemed important to the education process; approval for examining student files can be obtained from the registrar or the registrar’s appointed representative (Educational Policies Committee, April 6, 1993). All material in the file is confidential. (See “Family Educational Rights and Privacy of Act of 1974.”)
University Automobiles
University vehicles are the responsibility of facilities services and can be reserved through the Fleet Vehicle Reservation Form on Eaglenet. University vehicles are to be used for approved purposes only. In addition to serving the daily operational needs of the institution, such vehicles are available for university-sponsored groups. Cars, when available, may be used for faculty trips to professional meetings, student field trips, and other events. Departments will be charged for vehicle use at the current mileage rate. Sponsors should approve only responsible student drivers. Drivers operating a vehicle equipped to transport 10 passengers or a minivan pulling a trailer must possess a Commercial Drivers License (CDL), or complete a Van Drivers Safety Course conducted by JBU campus safety, and must be 21 years of age or older. (See the section on Field Trips.)
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